Selling products alongside your services gives you another way to bring revenue into your practice. In Halaxy, you can charge a patient or organisation for a product on an invoice, and your stock balance stays up to date as you sell.
Products are sold through fees, because only fees can be added to an invoice. This means you need to set up a fee linked to the product first, before you can add the product to an invoice. To sell a product, follow these two steps:
-
Create a fee linked to the product
-
Add the product fee to an invoice
If the product isn't in Halaxy yet, you can add it while you create the fee. When you process the invoice payment, Halaxy automatically subtracts the quantity sold from your stock.
Tip
Managing your products allows you to easily stay on top of your inventory. You can add products, track stock balance, record transactions, restock items, view purchase history, and more!
-
Step 1: Create a fee linked to the product
-
Click Finances > Fees and add a new fee.
-
On the top right, click New Fee.
-
Configure the fee settings for the product:
-
Funder: Select the funder for this product. (Example: If the patient is paying for this product, select the Private funder.)
-
Fee Name: Enter the name of the product. If this product has variants, such as dosage, include the variant in the name so you can easily identify it when adding it to the invoice.
-
Fee Type: Select Item.
-
Product: Enter the name of the product. If the product is already in your inventory, select it.
If this product is not yet in your inventory, click it in the dropdown to add it as a new product. In the pop-up, configure the inventory settings for this new product:
-
Cost: Enter the amount you paid for the total quantity you are adding and select the relevant tax option. Based on the total cost and quantity, the cost per unit is automatically calculated and displayed.
-
Quantity*: Enter the number of products that you bought, or have in stock when you first enter the product.
-
Click Save to save your new product.
-
-
Amount: Under the Pricing section, enter the selling price for 1 unit of this product.
-
-
Click Save Fee.
You have successfully created a product and linked it to a fee.
You can now add this fee to invoices whenever a patient purchases or is charged for this product. (See Step 2)
-
-
Step 2: Add the product fee to the invoice
-
Click Finances > Invoices.
-
At the top-right, click New Invoice.
-
In the pop-up, enter the patient or organisation name, then click Save.
-
The new invoice appears onscreen. Under the Fees & Charges section, click Add Fee.
-
In the pop-up, select the fee linked to the product and enter the quantity.
-
Click Save.
You have added the product to a new invoice. To complete the sale, process the invoice payment. This automatically subtracts the quantity sold from your inventory.
-
Updated