Halaxy AI Scribe is your built-in AI assistant that helps you create and manage your clinical documentation with ease. Using AI capabilities, Halaxy AI Scribe listens to your sessions, transcribes your notes, and automatically generates them in your preferred template, whether it's an outline, summary, letter, care plan, action list - anything you need!
Simply launch Halaxy AI Scribe from any clinical note and click Start New Session. Halaxy AI Scribe transforms your session into structured documentation, allowing you to focus fully on your patient instead of typing or writing during sessions.
Key benefits of Halaxy AI Scribe:
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Built seamlessly into Halaxy - no setup or external integration required!
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Transcribes your sessions in real time
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Generates notes and documents in your preferred format or template
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Refines summaries from a quick instruction, such as making them shorter or more detailed
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Removes administrative time and increases focus on patient care
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Maintains secure and consistent documentation across your practice
Halaxy AI Scribe is built into your Halaxy and costs 1 credit per 15 minutes of transcription.
Tip
Free with Halaxy Telehealth: AI Scribe is included at no extra cost when used during Halaxy Telehealth video consultations.
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Create a new clinical note or open the appointment note.
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Below the note editor, click Launch Scribe.
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Before the appointment begins:
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Under the Context tab, enter any information about the patient you want Halaxy AI Scribe to incorporate or take into account in your notes. (e.g. reason why they are seeing you, health or medication history, etc.)
Note: To add data from your patient's records, click on Insert patient context and select the relevant information you want to include in the session. This allows you to add patient records, such as patient details, allergies, diagnoses, Immunisations, prescriptions, clinical orders, answers from clinical tools and even patient clinical summaries.
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Check that Halaxy has access to your microphone in your browser settings.
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When ready, click Start New Session to begin.
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Have an appointment recording already? Click the
upload icon to upload your audio and generate a transcript and summary.
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If you need to temporarily pause Halaxy AI Scribe, click Pause. If you want to end the session and generate a summary, click End.
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By default, a SOAP template is used to generate your transcription summary upon completion. If you have multiple templates, you can select another template in the dropdown and click Regenerate to create a new summary using the selected template. Adding new context also allows you to regenerate a new summary. (Note: You can regenerate summaries as many times as you need. At the bottom, you can also click Previous Summaries to select past summaries that were generated, including summaries you've refined with Ask AI.)
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To transfer the summary contents to your clinical note, click Save to Note. (Note: next to Save to Note, you can also click Export summary to new note so that the summary will be created as a new note under the original note, or click the copy icon to copy the summary and paste it elsewhere.)
You have successfully generated automatic notes with Halaxy AI Scribe, ready for you to edit, publish or share.
Tip
Want to create your own template format? Create a custom AI template and transform your notes into the exact format that you need!
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Your transcription and its summaries are saved under the clinical note in the left menu of the patient's Clinical Notes page. See View a transcription and its summaries.
Each transcription is saved under its clinical note in the left menu of the patient's Clinical Notes page, so you can review the context, transcript and summaries in one place.
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Navigate to the patient's Clinical Notes page.
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In the left menu, under the clinical note, click the transcription. The status and duration of each transcription are shown next to it.
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Click a tab to view its contents:
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Context: The patient information and background you added before the session
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Transcription: The full transcript of the session
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Summary Note: The AI-generated summary
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(Optional) To create a summary with a different template, on the Summary Note tab, select the template from the dropdown, then click Regenerate. The new summary is added to the top of Previous Summaries.
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(Optional) To view a summary you generated earlier, at the bottom, click Previous Summaries and select it.
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To transfer the summary to your clinical note, click Save to Note. You can also click the copy icon to copy the summary, or click Export summary to new note to create it as a new note under the original note.
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You can't edit the transcript in this view. To edit or resume a session, open Halaxy AI Scribe from the clinical note.
You can ask AI to rewrite a summary to suit how you write your notes, for example making it shorter, more detailed or formatted differently. The new summary is based only on the transcript and the current summary, so no new clinical details are added. Refining a summary does not use any credits.
Important
You need edit access to the clinical note to refine its summary.
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On the patient's Clinical Notes page, in the left menu, click the transcription.
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Click the Summary Note tab.
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In the summary header, click Refine.
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Choose how you want to refine the summary:
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Click Elaborate to make the summary longer and more detailed.
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Click Shorten to make the summary more concise.
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In the text box, type your own request (e.g. "Use bullet points for the assessment"), then click the paper plane icon.
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Review the refined summary. Once the summary has been updated, a confirmation appears with a Show previous summary link.
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When you're happy with the summary, click Save to Note to transfer it to your clinical note.
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A refined summary is not added to your clinical note until you click Save to Note. To go back to the version before, click Show previous summary. Every refined version is also kept in Previous Summaries.
Tip
You can also ask questions about the consult, such as "What medications came up in the conversation?" Below the summary, click Ask AI about this note to open the chat. Asking a question does not change your summary.
You can delete a finished transcription that you no longer need.
Warning
Deleting a transcription also removes any summaries created from it.
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On the patient's Clinical Notes page, in the left menu, click the transcription.
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On the top right, click Delete transcript.
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In the pop-up, click Delete to confirm.
The transcription stays in the left menu with a bin icon, and its status changes to Deleted. When you open it, you can see who deleted it and when.
Note
You can also delete a transcription in Halaxy AI Scribe. At the bottom of the widget, click Delete.
To use Halaxy Telehealth or Halaxy AI Scribe, your browser must have access to your camera and/or microphone. Your browser will usually ask you whether you want to allow access when you start a session. However, if you or your patients are having trouble, please see the following articles on how to allow a camera and microphone in various browsers:
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Use your camera and microphone in Google Chrome (Computer, iPhone/iPad and Android) (published by Google)
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Windows 10 camera, microphone, and privacy (published by Microsoft)
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Change Websites preferences in Safari on Mac (published by Apple)
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Control access to hardware features on iPhone (published by Apple)
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How to manage your camera and microphone permissions with Firefox (published by Mozilla)
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